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Executive Assistant- General Manager, Finance, Commercial & Operations

Date: 16-Jun-2022

Location: Melbourne, VIC, AU, 3000

Company: Australian Unity

  • Partner with Australian Unity’s General Manager of Finance, Commercial & Operations 
  • Full-time and permanent opportunity based in Melbourne
  • Real Wellbeing starts here


What makes us, us

There are four key attributes that set us apart:

  • Good people: We strive to set ourselves apart through the capability, warmth and expertise of our people.
  • Wellbeing experts: Our breadth of capability enables us to provide smart solutions and services across all domains of wellbeing.
  • Long-term commitment: As a member-owned company, we’ve been focusing on long-term outcomes and single-minded dedication to our members and customers since 1840.
  • Driving positive impact: Everything we do is focused on making a positive difference at a personal, community and societal level.


All these things are infused with our values of boldwarm and honest


The Position

The Executive Assistant to the General Manager, Finance, Commercial & Operations is an integral part of our Wealth & Capital Markets Leadership Team. You’ll successfully partner with our GM to efficiently maintain a high performing function; coordinating both time and diary, as well as also prioritising workflow.

This is a pivotal role that demands exceptional time management and organisational skills, an eye for detail and respect of confidentiality, a proactive and flexible attitude and ability to work autonomously in a stakeholder-dynamic environment. Additionally, your ability to quickly build strong professional relationships are crucial in your day-to-day. 


Here’s what your day would look like: 

  • Manage the GM’s diary appointments and preparation/flow of information to ensure that all of our people, business partners and clients feel they receive an accessible and responsive service from the team. This includes liaison with other executives and staff, industry bodies, regulators and other external organisations.
  • Manage requests for information from internal and external stakeholders and provide a professional first point of contact for all enquiries.
  • Manage the GM’s commitments and resulting workflow to ensure high priority tasks are completed and followed up as required, sufficient time is available to do so, and all necessary information and briefings are provided.
  • Support W&CM projects which the General Manager, Finance, Commercial & Operations W&CM sponsors with diary management.
  • Manage communication to ensure information flow and/or re-assignment of responsibilities is handled as required. A high degree of judgement is necessary to ensure the needs of all parties are balanced appropriately and not unmet by the often limited availability of GM or other executives.
  • Prepare and participate in the GM’s leadership team meetings and other required meetings and events across the business.
  • Manage the key administration for the GM including distribution lists, expenses, travel requirements, purchase orders, invoices contract/ agreement processing and approvals in conjunction with Legal, Risk & Compliance.
  • Facilitate sharing of information and best practice amongst W&CM EA cohort.
  • Support the leadership team with onboarding and off boarding of employees.
  • Support staff engagement by contributing to communications such as the Bulletin and Town Halls as requested by CEO W&CM.


About you

We are searching for a professional who will join us in striving to live our values of bold, warm and honest, in everything we do.

  • Your expertise and qualifications will include:
  • Strong experience in a partnering Executive Assistant role.
  • Expert proficiency with Microsoft Office products to assist with the key day-to-day responsibilities listed above.
  • Experience in SharePoint is an advantage.  
  • Confidence in managing conflicting priorities and manage realistic expectations across stakeholder groups.
  • Prior industry experience in the financial services sector is highly regarded, although not essential.


Your Benefits:

You will enjoy a range of great employee benefits and rewards including:

  • Competitive Remuneration and Incentive Program
  • A range of attractive product and service discounts from Australian Unity’s Retail and Wealth Management portfolio – including health insurance and banking products
  • Supported Learning and Career Development program
  • Flexible Working Arrangements including Work-From-Home days with a real work-life balance
  • Available access to LinkedIn Learning courses through our great Learning platform
  • Additional paid Wellbeing and Community Volunteer Days yearly


What Makes Us, Us

Putting people first is not just something we say, it's what we do. We care for our people so they can care for themselves and our customers. We stay true to our values (Bold, Warm, Honest), we work hard because it matters and we work well together – collaborating, encouraging and even managing to have some fun.

At Australian Unity we do the right thing and we expect the same from others. Being a member-owned company, means we're focused on our members and customers, not shareholder returns. Our purpose to Help People to Thrive, drives us to make a real difference, every day, big and small. We are passionate about improving the wellbeing of all Australians and about making a positive difference.

** All Australian Unity employees must be fully vaccinated for COVID 19.

Australian Unity is an Equal Opportunity employer and we encourage applications from all members of the community, including people of Aboriginal and Torres strait Islander descent, culturally and linguistically diverse backgrounds and, mature aged people.